Accounts Payable Clerk / Administrative Assistant

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Find your fit & love your job!

Community: Arbor Trace Health and Living
Location: Richmond, IN
Full Time
Day Shift

Join the CarDon family! It’s an environment that’s exciting, respectful and rewarding. We offer positions with amazing benefits, like weekly pay, cell phone discounts and premium access and discounts on hotels, Universal and Disney and more! CarDon is the place for you.

Working with us, you will get weekly pay, paid time off and a family-owned organization. Plus, we have some amazing benefits.

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CarDon is a family-owned senior-living company with more than 20 communities in the Midwest. We offer independent and assisted living, rehabilitation, skilled nursing and memory support. We’re rapidly growing, offer a wide variety of career paths, and reward bright ideas and hard work. Work for the best and join the Heart of the CarDon family of care.

The Accounts Payable Specialist performs accounting operations assigned according to established operational policies and procedures and accepted accounting practices.

  • Follows operational policies for assigned duties and performs related operations according to the time frames established.
  • Interacts frequently with AP personnel and administrative staff.
  • Assures that appropriate supporting documentation is provided when required.
  • Verifies authorization when required for all processes performed.
  • Cross-trains other staff as directed to assure continued services during absences.
  • Participates in administrative staff meetings and attends other meetings as needed.
  • Keeps abreast of all changes, memos, and communications related to duties.
  • Maintains effective systems and accurate record keeping for each accounting area managed.


  • Serves as a back-up for processing invoices and reconciliation of vendor statements.
  • Verifies correct coding and authorization of invoices according to the General Ledger Chart of Accounts and accounting procedures.
  • Communicates effectively with inquiries from vendors to resolve issues

Check Requests

  • Processes Corporate check requests for resident refunds. Uploads all required supporting documentation.

Credit Applications

  • Completes credit application and attaches credit information per facility.
  • Presents application for authorization.
  • Forwards application to appropriate contact and scans application in imaging system.

Sales Tax Processing

  • Processes sales tax reports and complete coupons provided by state.
  • Assures coupons and payments are mailed in time to meet deadline.

Vendor Relations

  • Process paperwork to set up new vendors or update vendor information in accounting system.
  • Communication with vendors to reconcile accounts.

1099 Data Prep

  • Gather paperwork and verify data for generation of vendor 1099 tax documents.

Check Printing

  • After payment selection, printing, attaching required supporting documentation and mailing of checks.

Concur Processing

  • Upload and analysis of weekly files as relates to credit card purchases and employee reimbursement.
  • Reconciliation of credit card reports for accurate accounting.
  • Must have an Associate’s Degree or 5+years of accounts payable experience.
  • Previous office experience in accounting functions is required, experience with Microsoft Dynamics preferred.
  • Must possess and demonstrate ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality.

Find your calling with CarDon. Apply today!

Don’t hesitate to reach out with any questions or inquiries.

(317) 600-2062 •